HR & Admin
Document Management, Record Keeping and Reports
- To organize and maintain accurate documents and records.
- To digitise, sort and file all documents.
- Collect and sort mail
- Generate reports as and when required
Communications
- Communicate with internal and external stakeholders. This includes answering phone calls, responding to emails, and scheduling meetings.
Operations and Office Management
- Undertake Purchasing/Procurement tasks to compare quotes and order supplies
- Support the Sales Team in billing (including invoice/CN creation, sending/customer portal submissions) and any billing-related issues/enquiries
- Keep the office running smoothly.
- Assist in organising office cleanliness and operations
- Handle vehicle-related matters such as vehicle insurance, road tax renewals, season parking renewals, arranging for inspections etc.
- Application, renewal and cancellation of special entry passes e.g. Airport Pass
- Petty cash handling if needed
- Other administration-related tasks as assigned
HR
- Recruitment – liaise with recruitment agencies, arrange for interviews, apply for foreign worker work passes, draft employment contracts etc.
- Compensation & Benefits – To assist in compling staff overtime and claims for submission to finance to process for payroll.
- Learning, training and development – Arrange courses for staff as and when required/instructed.
- Advise staff when in doubt about company policies and procedures.
- Digitisation and proper filing of all HR documentation.
- Any other HR-related tasks/duties.
